Privacy Policy

Last updated: April 19, 2026

This Privacy Policy explains how ToolMana (“we”, “us”, or “our”), operated by ToolMana and accessible at toolmana.com, collects, uses, and protects information about visitors who use our website and free online tools.

By using ToolMana, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

Information you provide directly

We may collect personal information you voluntarily provide, including:

  • Your email address if you subscribe to our newsletter or create a Pro account
  • Any information you enter into our tools (note: most tools process data entirely in your browser and do not transmit it to our servers)

Information collected automatically

When you visit ToolMana, we automatically collect certain information, including:

  • IP address and approximate geographic location (country/city level)
  • Browser type and version
  • Operating system
  • Pages visited, time spent on pages, and links clicked
  • Referring URL (the page that brought you to our site)
  • Device type (desktop, mobile, tablet)

Cookies and tracking technologies

We use cookies and similar tracking technologies. Please see our Cookie Policy for full details.

2. How We Use Your Information

We use the information we collect to:

  • Provide, operate, and improve our tools and website
  • Analyse how our tools are used so we can fix bugs and improve performance
  • Send newsletters or product updates if you have opted in
  • Respond to support or enquiry emails
  • Detect and prevent abuse, fraud, or misuse of our services
  • Comply with legal obligations
  • Display relevant advertising through Google AdSense (see section 5)

3. Legal Basis for Processing (GDPR)

If you are located in the European Economic Area (EEA) or the United Kingdom, we process your personal data under the following legal bases:

  • Legitimate interests — for analytics, site security, and service improvement
  • Consent — for newsletter subscriptions and non-essential cookies
  • Contractual necessity — to provide Pro account services you have signed up for
  • Legal obligation — where we are required to process data to comply with law

4. Google Analytics

We use Google Analytics 4 to understand how visitors use our site. Google Analytics collects data such as pages viewed, session duration, and traffic sources. This data is aggregated and anonymised.

Google may process your data in the United States. You can opt out of Google Analytics tracking by installing the Google Analytics opt-out browser add-on.

For more information, see Google’s Privacy Policy.

5. Google AdSense and Advertising

We display advertisements served by Google AdSense. Google may use cookies and web beacons to serve ads based on your prior visits to our website and other websites on the internet. Google’s use of advertising cookies enables it and its partners to serve ads based on your visits to our site and other sites on the internet.

You may opt out of personalised advertising by visiting Google’s Ad Settings or www.aboutads.info.

6. AI-Powered Tools and the Anthropic API

Some of our tools are powered by the Anthropic Claude API. When you use an AI-powered tool on ToolMana, the text you submit is sent to Anthropic’s servers for processing. Please refer to Anthropic’s Privacy Policy for information on how they handle data.

We do not store the content of your AI tool inputs on our own servers beyond what is required to return your result.

7. Email Marketing

If you subscribe to our newsletter or Pro plan, we collect and store your email address. We use [ConvertKit / your email provider] to manage our email list. You can unsubscribe at any time by clicking the unsubscribe link in any email we send.

8. Data Sharing and Third Parties

We do not sell your personal data. We may share your data with trusted third parties only as necessary to operate our services:

  • Google LLC — Analytics and advertising
  • Anthropic PBC — AI tool processing
  • Cloudways / DigitalOcean — Web hosting infrastructure
  • Cloudflare Inc. — CDN and DDoS protection
  • ConvertKit — Email list management (if subscribed)

We may also disclose your information if required by law or if we believe disclosure is necessary to protect our rights or the safety of others.

9. Data Retention

We retain personal data only as long as necessary for the purposes stated in this privacy policy. Analytics data is retained for 14 months within Google Analytics. Email addresses are retained until you unsubscribe. Account data is retained while your account is active and deleted within 30 days of account closure upon request.

10. Your Rights

Depending on your location, you may have the following rights:

  • Access — request a copy of the personal data we hold about you
  • Correction — request we correct inaccurate data
  • Deletion — request we delete your personal data (“right to be forgotten”)
  • Objection — object to certain types of processing, including direct marketing
  • Portability — request your data in a portable format
  • Withdraw consent — withdraw consent at any time where processing is based on consent

To exercise any of these rights, contact us at support@toolmana.com. We will respond within 30 days.

11. Children’s Privacy Policy

ToolMana is not directed at children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us and we will delete it promptly.

12. International Data Transfers

Our services are hosted in the United States and may be accessed globally. If you are located outside the United States, please be aware that your information may be transferred to, stored, and processed in the US, where data protection laws may differ from those in your country.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post any changes on this page with a revised “Last updated” date. We encourage you to review this page periodically. Continued use of ToolMana after changes constitutes acceptance of the updated policy.

14. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

ToolMana
Email: support@toolmana.com
Website: https://toolmana.com